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Helpful answers from the Attendease team
August 25, 2016
Managing an event, whether big or small, can be a juggling act. Coordinating speakers, logistics, ticket sales and timelines can be tricky, and with so many balls in the air, it can be easy to lose control.
Ensuring your event is successful is not only about checking all the boxes on your to-do list, it’s about exceeding the expectations of your organization so that you can earn the respect that you deserve as the event manager. Here are some ways you can get that respect, without dropping the ball.
Surround yourself with great people. Don’t try to do everything yourself. Instead, select a strong team of people who will be positive, respectful, hard working team players. Event communication, and event collaboration are key components to success, and can only be made possible when backed by exceptional people. You’re only as strong as your team, so make it a great one.
The coordination between you and your team must be seamless. Without a solid team, an event will not succeed. There are so many moving pieces, and ensuring that each team member plays an active role in the process, that the lines of communication are always open, and that the action items are carefully laid out for everyone, are keys to ensuring that your team thrives.
Pay attention to every detail. Regardless of how extravagant your event may be, your guests will remember the smallest details – especially if there’s a glitch. Misspelling a speaker’s name, leaving a name off the guest list, or forgetting to log a dietary restriction could leave a bad taste in the mouth of a picky guest.
Understand the event needs of your organization. It is important to know the main purpose of the event, and the desired outcome before the planning begins. This will ensure that you are equipped with the right information when you’re ready to report back on your event’s success.
Manage stress and maintain positivity. Running an event can be stressful, and your organization, your team, and the event guests will be looking to you to gauge stress levels throughout the day. Maintain calm and stay positive, and the others will follow suit.
Present innovative, forward-thinking ideas. Presenting ways for your organization to save time, costs, and resources will show that you are a forward-thinking leader. Using an integrated event platform that allows you to build event schedules, manage the event on-site, create value-added benefits for your speakers such as mobile networking, and create powerful post-event reports will put you in the spotlight.
Create impressive post-event reports. It is important to create clear, concise post-event reports, so that your organization can review, evaluate, and track results. Including registration summaries, financial reports, and post-event survey results, will show that you’ve dotted all your i’s and crossed all your t’s.
A successful event not only relies on a smooth execution, but a strong event leader, and using an effective event platform will make your event shine. Earn the respect you deserve, and both you and your company will reap the benefits of your hard work.
Attendease is the event management platform trusted by teams running some of the world’s biggest, most exciting, design-forward and tech-advanced events. At Attendease, we believe that having the most effective events as part of an overall digital marketing strategy is all about giving organizations the right code, design and access to innovations. With ultimate flexibility in design and integrations, the Attendease powerful platform helps teams focus on developing amazing events that grow great companies. For more information, visit www.attendease.com.
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